Getting (and staying) on track!
2013 schedule so far:
- At-home second grader who wishes to share all the adventures that Christmas break holds.
- Setting up all the logistics for PreventionGeek Consulting (which is a real thing now) including equipment, travel arrangements, supplies, etc.
- Continue work on my and LaDonna‘s CADCA National Leadership Forum workshops, pushing myself to abandon old habits when it comes to PowerPoint and trainings.
- Assist husband during a week of convalescent leave due to having PRK (laser eye) surgery.
- File every paper, electronic file, and scrap Post-it note to try to create order in the home office.
- Continue work on CADCA workshop, still attempting to abandon old habits.
One of the challenges I have faced is maintaining that work/home balance, both timing and tasks. In the first two weeks, I found myself doing housework during the day and work-work in the evenings and on into the night. By nature, I feel more creative and productive after the sun goes down.
However, as much as I like working in the evenings, the fact is I have a family that happens to be off-the-clock during those hours, so I need to adjust to their schedules.
Because I felt like I needed a little help organizing my day, I set out to look for tools that would make me more productive in the 8-5 hours. Some of my favorites so far are:
Tom’s Planner–This handy website allows one to map out long-term projects. So say you’re a coalition working on writing a new strategic plan, this tool could help you organize the timing of each step in the process and ultimately meet deadlines, which have a tendency to sneak up on a person. While the free version allows a single user a wide range of features, for only $9 a month (quarterly subscription), a coalition could collaborate on, personalize, print, and export these schedules. Right now, the free membership is enough for me and my smaller projects, though.
Evernote–I’m a list person, so this app makes me a very happy girl. You can use it to make notes to yourself that can include check-able To-Do lists (my favorite!), pictures, audio messages, and other attachments that you may need. Then you can organize everything into notebooks for easier access and record-keeping. I think back to when I was working with 4 different coalitions and how this would have been helpful in keeping track of all the details for each group. I also think about how easy it is for me to get “squirrelled,” and this app definitely helps keep me on track.
Google Calendar–If it were up to me, I would stick with the pencil-and-paper calendar because I’m a visual/kinesthetic learner. Unfortunately, a paper calendar on my desktop doesn’t allow for much interaction and collaboration. Google Calendar allows me to create events and invite others, much like any standard calendar (like Outlook). You can also create and share entire calendars with others, which could come in handy to any group working collectively on a project. Most importantly, it allows me to integrate my home and work schedules. For example, because my husband makes quarterly trips to Alaska, I have to consider his schedule, making sure I don’t plan any travel for myself during those dates. When I worked in an office that used a networked Outlook system, I had a tendency to neglect adding personal events to my calendars since I viewed it as a “work,” tool. This led to a few scheduling mishaps, which hopefully will now be avoided.
A Post-It Flip Chart and Markers–Like I said, I’m a visual learner, so it helps me to have goals, deadlines, wish lists, etc. within eyesight. The good, old-fashioned flip-chart-sized Post-It allows me to do this. It also provides me with the satisfaction of posting a big red check mark when a task is completed. Everyone knows there’s nothing better than making a big red check mark!
Granted, most of these tools are pretty basic, and anyone who owns a smartphone has probably used them. However, my purpose in writing this blog (for now) is to chronicle the beginnings of learning to integrate technology into prevention. I’m sure as I get further along down the road, I’ll find more advanced tools to streamline life. But for now, as long as I can get a little help when it comes to balancing work/family time when I’m not punching a clock, then I’m one happy geek.